air events global have chosen our top 16 Event Management Software Companies and have outlined below the features and benefits of each. The key features of our top 16 have some or all of the below:
- Event marketing tools
- Online event registration
- Event management on-site tools
- Database management
- Budget management
- Event reporting
- Surveys and Feedback
Event marketing tools
A key feature is that the software includes Event Marketing tools. Marketing channels include social media, email marketing, media and blog sites. The tools vary but solutions feature the basics like event website builder, an integrated mailer and event calendar.
The event web builder establishes the landing page for your pitch and online registration. Most solutions feature plug-and-play builders with drag-and-drop functionality, allowing anyone to create event pages. A mobile version may also be featured, which is important considering that many participants may access your landing page from their smartphones.
A mailer, on the other hand, culls information from the online registration for email marketing campaigns. You can send emails at various event stages with different specific themes, namely, nurturing leads, encouraging feedback and sending reminders or a call to action for early-bird deals. Meanwhile, an event calendar, whether built-in or integrated, can show participants the different programs plotted across the event dates. Some solutions allow participants to click on a specific date or program on the calendar from where they can reserve a slot.
Online event registration
One of the commendable features of event management software is the shift of entering registration details from the organiser to participants. This is made possible by online registration, where participants key in their information directly into the event database. High-level solutions allow for multi-track or multi-session registration, where guests can opt for specific event programs or workshops to attend. This is an excellent feature if it is a Conference or Exhibition.
Event management on-site tools
On-site tools result in professional and fast processing of guest arrivals. Cloud solutions enable any internet-connected laptop to act as on-site self-service registration kiosks for walk-in participants. Similarly, mobile or online payments enable these guests to complete transactions on their own via credit card or a payment gateway, such as PayPal. This enables your registration team to focus on checking in attendees. Badges and labels are accurately printed from the central database. The online portal can be checked quickly and invoices, agendas, production schedules etc. can be printed on demand.
The database is at the core of event management software. It pulls together online registration, on-site guest list, mailing lists and analytics. Look for import/export capabilities, variations in sorting to extract different metrics and integration with key business systems for CRM, help desk, workflow management and cloud communication.
It’s another key feature to help you monitor funds, re-estimate expenditures and calculate savings. This captures all your event transactions and ensures the accuracy of budget details, from high-level estimates to granular line items, resulting in precise ROI. This feature can also track deals or quotes and actual payments made and evaluate the average cost per participant to help you scale estimates.
You can run analytics with event management software before, during or after the event, enabling you insights for a more informed decision. Some solutions allow for real-time reporting to help you assess attendance, expenses and other key metrics and make adjustments if necessary to keep on target. Tracking trends is also possible with event analytics to help you build on your best practice set. Moreover, you can customise reports to focus on important metrics for future events.
Surveys and Feedback
Some solutions provide a way to elicit feedback on the event. This allows you to gauge your success or failure and help shape future events. A survey can be personalised for targeted participants. The issues raised by a survey help you avoid them in the future, while the merits you get from feedback can be replicated and built on in the next events.
What are the factors to consider when purchasing event management software? Obviously budget is a key factor, however here are the key things to consider before subscribing to a solution.
- Do you need to cover the entire event lifecycle or just a portion of it? End-to-end solutions include features for planning, event and post-event stages. They are ideal for big or recurring events. On the other hand, some solutions only provide select tools leaving out the rest. They are ideal for small projects or users with specific requirements. Feature set affects pricing tiers, so if you have a tight budget, it is helpful to identify the most important tools you need and subscribe to them only.
- It is rare that you’ll only use the solution for all event-related processes. There are key business systems that impact on your event workflows and data, namely: 1) travel management, which books rooms and transportation for guests; 2) workflow management, which allows for creating task lists and approval processes; 3) mobile payments, helpful for on-site registration; 4) help desk to address tickets: and 5) accounting for cost and financial management.
- Even as you manage small projects today, if you plan to grow your business make sure you event management software has room to grow. That means it can scale to handle more participants, include more features for marketing, logistics and other areas and provide support for large-scale events. A look at the pricing plans should give you a clue of the solution’s scalability.
- Using a new platform with tools that disrupt your old workflows can be disorienting. You will need support for your entire team’s smooth transition to running things tenfold more efficiently and faster with new software. The vendor should preferably provide 24/7 support or at least with response time not exceeding 48 hours.
- Social media.Social media is important to spreading the word about your event. There should be integration with or support for social media posts or live social feed. Live streaming via Facebook or YouTube can also add dimension to your event coverage and invite more participants at the tailend of your program. Live streaming can also be converted to recorded content and uploaded for SEO.
Here are the top 16 event management software solution recommendations from air events global.
iVvy is a cloud-based software solution that is used by event management companies to organise and manage exhibitions, conferences, and meetings. The app helps organisers with registration, ticketing, managing contacts, creating exhibitor lists, and promoting events. iVvy’s event registration feature assists users to register for an event, make travel and accommodation plans, and view pricing information all from a single website. Additionally, the system enables organisers to customize registration fields and manage sponsorships.
iVvy’s ticket scanning application helps attendees to record registration for the event by scanning tickets from a smartphone. In addition, the app assists in delegate management by collecting relevant info such as food and beverage choice, seat preference, shirt size, and name badge.
The software’s email marketing tool enables organisers to create and send marketing campaigns to targeted clients with the help of predefined templates and contact filters. iVvy offers assistance for events from beginning to end, helping with the creation, promotion, and management of events as well as the reporting of event performance. The solution creates a brand-consistent website for 24/7 access, registration, and promotion of events.
You can promote events by using emerging methods such as utilising social networks (Google+, Twitter, and Facebook), email marketing, and text messages. The platform allows clients to register and make payments from any mobile device. Real-time reporting updates event organisers about the event performance, event income against event cost, revenue from sponsors, and vacant seats to enable timely action.
EventsAIR is an on-premise meeting management platform that helps users manage various types and sizes of meetings and events. EventsAIR is compatible with desktops and tablets running Windows 7 or higher. Key features include online registration, invoicing, graphical table seating, accommodation and travel management, communication tools, badge printing and reporting.
Additional services include an interactive agenda builder, project management tools, runsheet management, social-media marketing features and accounting and budgeting.
The platform also offers an app store that allows users to add extended functionality. Some of these additional features include exhibitor lead retrieval, onsite self check-in, staffed check-in, native apps for attendees and organisers and online portals for exhibitors, sponsors and speakers.
EventsAIR provides support by email, phone and an online support portal. Additional support is also available for purchase.
This software solution is a cloud-hosted, end-to-end event management software that covers the many different aspects of running an event. These include a fully customizable UI and tools for registration, ticketing, crowd funding, online payments, badge printing, social marketing and survey. It serves the needs of small projects and enterprise-level events. Free events whether small or big are not charged.
The app pulls together in a solid framework the essential features you’ll need to manage an event. It allows for online registration and ticketing, including group bookings, through custom-built event pages. This immediately gives you a wide online reach and landing page to promote the event. Using the app’s social media and Facebook marketing tools, you can broadcast the promotion and use real-time tracking to see how many bookings you’re making or need to make. It helps to see the progress you’re making as the event date approaches to make adjustments if necessary. The app also allows for online payments, which you can link to your online ticketing promotions and event pages for a seamless process. The app has an open API framework that your developer can use to integrate event data with other business systems like CRM or help desk.
This is a comprehensive solution that is flexible to the needs of organisers by industry, role and even as third-party planners. It has a unique tool, among others, for searching the most cost-effective venue for your event. Plans are scalable to small and big events and covers the entire event lifecycle, from planning to event reporting. It features flexible communication tools that let you filter participants into groups and make email communication more targeted and efficient.
On-site tools include badge printing, kiosk for walk-in registration, mobile payments and a ticketing platform. The system has Android and iOS apps, which transforms your team’s smartphones into access points. Cvent also has advanced modules for specific requirements like hotel and travel management and membership management. Budget management, event reporting and email marketing are likewise provided.
This software excels in pre- and on-site registration and ticketing and deserves a rank in our top 16 event management software list for its downright simple yet intuitive functionality. Participants can enter their details online and download e-tickets from your online portal. They then check in via Ticket QR code scanning during the event. Mobile check-ins are also possible. These features greatly reduce queuing and allow your team to focus on walk-ins, logistics, programme and other aspects of the event.
Likewise, discount codes are available to entice more bookings. You also get to send email invitations and receive notifications for updates through the platform. Should the number of participants exceed your quota, you can use the waiting list tool to manage registration. Eventzilla also integrates with top-tiered secure payment channels PayPal, Stripe, Braintree and Authorize.net. And there’s a post-event survey tool to help you measure your success rate, which is useful to continuously improve recurring events.
This is another “complete” cloud event management solution that handles pre- to post-event processes. It features the essential modules for registration, marketing, logistics and data analysis. Because of its rich features, the solution suits big events more than small projects.
The multilingual support enables you to manage online events in different countries or physical events with a global online component. Likewise, the solution features an eSurvey tool that lets you design survey forms. You can also generate clear reports using charts and graphs. You also get 24/7 vendor support to help resolve technical glitches or simply walk you through onboarding bumps. Other notable features include email marketing, venue management, travel and housing management and task management.
DoubleDutch is one of the well-known event app providers especially for high-end, large events such as enterprise events and tradeshows. With their development team, you can build your own app with complex custom features as well as back-end integration. Its data analytics and CRM integration especially help expo organizers and exhibitors understand their ROI.
Effective community monetisation is one of the main strengths of Raklet, a cloud-based community and event management software that comes equipped with automation functionalities for hassle-free payment collection. The software supports recurring payments and automated invoices and receipts, thus eliminating the need for manual follow-ups regarding payment reminders.
Additionally, thanks to its smart application form, you can easily filter, find, and collect membership fees from prospective applicants. It also grants convenience to members, as they can pay directly through the system and access their financial history on the platform.
Raklet comes equipped with robust community management tools designed to simplify and streamline your processes. All membership information is stored in a single database for easy access and updating of user information. All member interactions are presented in a timeline format for easy comprehension of their history, and their records are easily accessible by clicking on their name. Among the information shown per member are website activities, member profile, and much more.
Hubilo allows for accelerated event management processes thanks to its end-to-end automation functionalities, thus eliminating mundane, time-intensive tasks so users can devote their efforts on planning events. Unique to this all-in-one events management software is its Event Network Community Platform, essentially providing an engaging, social media-like hub for all event attendees to converge and interact with one another. This allows for easy event promotions, administering of polls and surveys, and generally create enough buzz for your event to ensure its success.
Among the functionalities Hubilo can automate include sending of branded emails, auto-generated social media posts, consolidating of registered participants on your database, and much more.
The platform provides an easy solution to selling your events to the public. It is an interactive platform that works with your event from start to the finish. The tool’s event marketing options increase ticket sales and promote the event as well. The event management tool is also a tailored platform to meet your business needs.
If you are seeking an online ticketing solution that is easy to use and utilise, RegOnline is one of the best platforms for you. It can handle complex events whether it is a multi-day event or features multiple sessions. It also caters to travel bookings with ease. Likewise, the whole platform includes a search feature for venues, statistic and event reports as well as marketing and real-time monitoring. It also offers a quick and easy process of managing events and dealing with other details associated with it. The tool promises on delivering a hassle-free way of managing your events whether business or personal.
EventMobi is easy to use and there are built-in templates that the event manager can fully utilise as well. A feature of adding a link to a survey for attendants to fill was also something that makes the tool stand out from the other products in the market. It is a trusted platform that works well even when used on mobile devices. The built-in audience response also sets it apart. The tool grants the users the capability to engage with attendees and the networking feature of this software is exemplary as well. Its reporting tools also provide efficiency and ease of access for all event managers.
Configio is built with resilience in mind. This event management tool combines flexibility with ease. It is mobile optimised to provide portability and easy usage. The intuitive design of the platform allows event managers the option to manage all events while enjoying real-time monitoring and reliable reporting.
Bizzabo is a cloud-based event management solution that caters to the needs of professional event planners, such as conference and corporate event planners. Bizzabo offers event management capabilities such as event registration and ticketing, on-site check-in, PayPal and credit card integration, contacts management, sessions and agenda management and flexible price settings.
Bizzabo also offers event marketing features such as promo codes, tracking links, custom event website creation and customized embeddable widgets. Real-time polls, surveys and one-on-one messaging between participants are available to encourage audience engagement.
The system also offers reporting and analytics functions such as an event dashboard that can display registrations status, revenues, engagement and more, and trends analysis allows users to learn from past events. Third-party integrations include optional registration through LinkedIn and building an event community on Slack. Mobile apps for Android and iOS are available.
Eventgrid is a cloud-based event registration and ticketing solution that helps users organise conferences, seminars, festivals, shows, forums etc. Key features include event management, ticketing and payment modules. Eventgrid supports the creation of customised online event registration pages, multiple types of tickets and pricing structures, discount codes and professional barcoded/iPhone passbook tickets. The solution helps users organise, manage and track events and attendees using its proprietary analytics tools, and it can create badges for registered attendees.
Eventgrid lets customers view seating layouts and select seats, sell event merchandise and receive and process online payments via Stripe, Authorize.Net or PayPal. It also helps users market events through email marketing, customer segmentation and customer relationship management (CRM), social media integration, embedded custom widgets and affiliate marketing.
Attendify is a cloud-based event management and creation solution that helps organisations to increase attendee participation and collect real-time feedback about attendees’ experiences. The solution also offers mobile apps available for Android and iOS devices. The solution enables sponsors, planners, attendees and exhibitors to create business connections. Attendify offers drag-and-drop functionality that helps event organisers to create an app by selecting event features such as schedules, exhibitors, maps, speakers, sponsors, news and more.
Attendify enables exhibitors to scan attendee badges to collect relevant information. The solution also offers open APIs enabling the platform to be integrated with other third-party applications for meeting management, registration platforms, response systems and vendor websites.
EventBank’s Event Management Cloud is a cloud-based software designed to simplify your entire event management processes, from concept to post-event. It enables users to neatly organise events, effectively collaborate with team members, use a plethora of promotional tools to reach more audiences, and please customers with a fully functional mobile app. Team members can effectively collaborate in drafting events with planning tools, complete with the capability to delegate roles, set permissions and assign tasks to ensure smooth internal workflows from start to end. It comes with mobile-responsive event templates that can be customised to suit one’s branding and enable you to gather all required information from attendees.
For more event information, blogs or to book event staff, please visit us @ www.aireventsglobal.com.